Saving the Planet While At Work

You already know saving the planet is the right thing to do.  But did you know you can make an impact on the environment while you are working?  Making an office “green-er” isn’t a hard.  Here are a couple of ideas to get you started today. 

  • Keep your own utensils on hand. 
  • Bring your own lunch.
  • Reduce electricity by being mindful of unnecessary lights that remain on.
  • Don’t print everything.
  • Set printer settings to use both sides of the paper.
  • Buy a plant for your desk.
  • Consider commuting, walking, biking or taking public transportation to work.
  • If you purchase office supplies, buy remanufactured ink and toners.
  • Bring your lunch to work.
  • Set up or suggest setting up recycling bins.
  • Talk to others about your environmentally friendly initiatives.
  • Power down and unplug your computer when possible.

Which items can you start doing today?  Get your team on board and run these ideas past them.  With everyone’s help the earth can be a greener place thanks to you.

How to Show Your Boss You’re Ready for a Promotion

If you have put in the hard work and are hungry for more responsibility, you may be ready for a promotion. Moving up the corporate ladder might have been your goal from the beginning, or perhaps you started to recognize the value of your work at your current position through positive supervisor feedback. No matter how you decided that a promotion is your next career move, showing your boss that you are ready to move up is a crucial step.

Here’s how to make sure your boss notices you are ready for more responsibility.

Be A Creative Problem Solver

If you have your eyes set on a promotion, you may already be one of the top performers if your department. Simply accomplishing your day to day tasks might not be sufficient to climb up to the next rung on the ladder. Thinking of smart ways to improve existing company processes can be a great way to make you stand out in the crowd. Everyone wants to be more efficient, and if you are the one providing the solutions, chances are you have what it takes to be in a leadership position.

Master the Art of Tough Conversations

Successful leaders know how to communicate well with others. That means talking through difficulties too. If you are looking to get promoted, knowing how to phrase not-so-great-news is a skill worth working on. Bosses appreciate team members who have the initiative to approach them about project issues and offer innovative solutions. Even if the problem is especially tough, asking the right questions shows your supervisor how motivated you are to fix it. That kind of commitment rarely goes unnoticed.

Have A Clear Strategy

If you know your goal is to move up in the company, having a clearly defined strategy can get you there faster. Take note of any weaker areas in your company or department. What role could you have in strengthening these areas? If your skill set aligns with the challenge, propose a new responsibility or set of tasks that aims to bridge the gap. Even if your higher ups are not quite ready to redirect your role, they will see your initiative as a positive.

Ask for Feedback

It should go without saying that checking in with your boss every once in while is crucial to your career’s future. Asking for feedback not only gets you the information you need to succeed in your role, it also puts you on the radar. Request a meeting with your boss to go over recent projects. During the meeting, jot down any suggestions your boss may have and implement them. Next time your supervisor sees your work they will be pleased that you listened carefully to their feedback.

 Show Your Work (Confidently)     

Even if you are a top performer, your supervisor may not know everything about your accomplishments. This can be especially true if you have recently been assigned new projects which are typically outside your scope. Take the time to compile your accomplishments into easy to digest metrics. That way, next time you get a chance to show your boss your achievements you can be confident in the value of your work.

Climbing up the corporate ladder can seem like a daunting process, but by following a few simple guidelines and keeping the lines of communication open between you and your higher ups, you can ensure your career success.

 

 

Preparing for A Tough Conversation

Every day, we engage in dozens of conversations around the office. Most of these are positive and support existing relationships. Talking to our team members can help us further our work on a project or get us out of a creative rut. Despite all of these positive interactions, there will inevitably come a time when we must have a tough conversation with a boss, colleague or someone we manage. Though these discussions can seem daunting, with a little preparation you can face these difficult discussions with confidence.

Focus on the Facts

Before you have a face to face with the person who has prompted the difficult conversation, make sure you have all the facts. Run through any previous conversations you may have had with this person and make note of your own part in the matter. While it may in fact be an emotional situation, focusing on the issue at hand, then laying out potential outcomes will lead to better results.

 Approach the Topic with Compassion

If the conversation seems tough to you, chances are the other party feels the same way, too. It may be helpful to imagine yourself in their shoes—how would you want someone to handle the issue at hand? Zeroing in on how you would want to be treated may ease any frustration you encounter before heading in to the conversation.

Try to end on a positive note. Mentioning where the relationship or project can go from here will give you both actionable steps you can take to improve the current situation.

 Go in with an Open Mind

Setting expectations is a key part of preparing for a tough conversation. Taking the time to clear our head of expectations allows you to approach the situation with a fresh perspective. That way, when the difficult discussion happens, you can adapt to any new information you receive. Many times, the issue which led to the difficult situation has multiple solutions. Remaining open to suggestions and feedback means you will be able to recognize when a valuable idea has been shared.

Leave Them with Something Positive

Difficult conversations are even harder when you have to let a team member know they will no longer be able to participate in a project or have access to a workplace benefit they enjoy. Asking them if there is anything that could assist them to help correct the situation can ease any lingering tensions. It also ends the meeting on a positive note. Another benefit: your generosity will be remembered and will motivate them to succeed.

No matter what your leadership style is, chances are you have had to have a tough conversation somewhere along the way. Luckily, with a little compassion and an open mind, you can handle difficult talks with ease and confidence.

 

Helping Others Develop Leadership Skills: Why You Should Do it and How

As a leader, you know that developing leadership skills was an integral part of your career advancement strategy. But many people just starting on their career journeys have not yet taken the initiative to develop these skills. Helping others advance up the career ladder might seem like a lot to take on in addition to your already demanding job, but the hard work does pay off. Successful leaders know how to develop and nurture talent, strengthening their teams along the way.

There are many ways to help those around you develop the leadership skills they need to succeed. With a few simple rules, you too can cultivate leadership talent.

Trust Your Team

To become leaders, team members will first need to feel confident about their work. If they have been in their role for a while, chances are they are quite confident at how well they can perform. Yet, they may not take initiative to perform tasks slightly outside their role’s scope. Giving a team member the ability to try something new shows that you trust their performance. The simple act of giving a team member more responsibility can help to give them the confidence they need to pursue greater leadership roles within the team.

Give Credit Where It Is Due

Professionals early in their careers need recognition and feedback in order to know they are on the right track. A positive remark or regularly scheduled recognition of a job well done can lead team members to aspire to something greater. Just as leaders seek crucial feedback from their teams to improve metrics and performance, team members want to know their instincts are aligned with the company’s goals. Once they do, they may be ready to pursue a greater leadership role within their current team or department.

Be Patient

When you were becoming the leader you are today, you undoubtedly faced pitfalls and challenges. It can take years of hard work for a promising upstart to become a successful and confident leader. Trying not to rush the process when you have already been through it yourself can be difficult. It is essential, though, to be patient with team members as they grapple with some of the same issues current leadership dealt with at the beginning of their careers. Even if you have a team member in mind for future leadership opportunities, remember that they have to learn for themselves what leadership truly means.

Those in leadership positions would do well to help team members develop their own leadership skills. Coaching newcomers by building confidence and recognizing talent is beneficial to the organization as a whole.

 

How to Set Effective Goals for the New Year

New Year’s resolutions get a bad rap. The term is usually used to refer to forgotten goals or dropped hobbies. But the New Year is also a time for new beginnings and new habits. Setting clear career goals for the new year can be more than empty promises. If you have been thinking about making major career moves throughout the end of the year, there’s no better time to implement changes than the first quarter of the year.

Making a plan now to effectively implement change can help you kick off the new year on the right track.

Do the Research

Do you want to make a career change? Or simply commit to stay up to date with the latest industry best practices? Perhaps, you are considering furthering your education in your chosen field. Now is the time to start doing the research so that when the new year comes, you can set appropriate goals. Making a list of skills you will need in order to achieve your goal and mapping out the actionable steps to get there are the keys to setting effective goals for the New Year. Make sure to break down the actions into small, easily achievable chunks for maximum results.

Take Stock of Your Skills

Taking a look at the skills you already have is an important part of setting your career goals for the next year. If you feel stuck in an unfulfilling role or simply underappreciated in your current job, taking stock of your skills and accomplishments can energize you and bring positivity to next year’s goals. The New Year doesn’t have to be just about changing aspects of your professional identity you do not like – it can also be about celebrating your accomplishments.

Make Your Health A Priority

If you have been feeling close to burning out or you have accomplished a great deal this year and simply need a break, consider making your health a priority in the coming year. Setting small, daily health related goals can go a long way to making you a healthier and happier (and therefore, a more productive) employee. What are some simple ways to stay healthy and balanced at work? Pack a lunch, take a walk on your breaks and take the stairs.

Read A Book or Listen to A Podcast

Staying up to date with your industry best practices doesn’t have to be a chore. Set yourself a book challenge in which you can read one book written by an industry expert per month. Or if you’re commute is long and you don’t have much time to read, listen to an industry podcast on a regular basis. Chances are you will pick up useful tips and learn about new industry practices.

Setting goals for the New Year doesn’t have to be a fruitless endeavor. After you have taken the time to plan your career moves in the next year, take a moment to celebrate your accomplishments for the previous year.

Encouraging Your Employees Leads to Better Business Outcomes

As a leader, embracing an attitude of empowerment is crucial to maintaining a high-performance team. Empowered employees are more confident, creative, and able to resolve issues without micromanagement. Having confident and caring employees ensures that customers receive the best possible service.

Many leaders strive to create empowering environments for their teams but are unsure of how to make this happen. Luckily, there are many simple ways to ensure positivity and empowerment are pillars of your workplace.

The Benefits of Employee Empowerment

Employees thrive in supportive environments in which they feel valued. They have the confidence to make decisions that can determine whether an interaction with your organization was positive or negative. An empowered employee feels able to speak openly about issues and successes they encounter on a day to day basis. When employees feel comfortable speaking up, leaders can have a clear picture of how their companies are operating and act to improve weak areas.

Empowered employees also tend to have higher on the job satisfaction than employees who do not feel empowered at work. This leads to higher retention and company loyalty.

Building Trust

The first action a leader should take when working to empower their employees is building trust. Trust is the foundation of human relationships—without it, it would be difficult for society to function. Letting your employees use their best judgement when it comes to performing tasks lets them know you trust them. You can do this simply by setting end goals then taking a step back. Do not be overly involved in each step of the process. Let your employees decide the best way to tackle tasks. This ensures each member of your team feels empowered every step of the way.

Have an Open Door Policy

Making yourself available to discuss matters important to your employees on a regular basis goes a long way to make them feel more empowered in their roles. Leaders who remove barriers of communication between team members and management find that they receive more important information regarding projects and can work to nip any arising issues in the bud. Fostering a culture of openness also has the added benefit of increasing creativity among your team. Opening the doors of communication can lead to innovative solutions to complex problems.

Provide Leadership Opportunities

Giving employees a chance to spearhead a project or take the lead in a meeting provides a structured way to exercise their own authority and gain confidence. An employee who is given added responsibility in the context of a responsive leader and a supportive team may be much more productive than one who is lacking in such support. Delegating small leadership tasks can boost cooperation and collaboration among team members.

Recognition and Encouragement

Don’t forget to let your team know when they do exceptional work. Whether it was a useful comment at a meeting or a well drafted report, take a minute to recognize their efforts. A compliment on a job well done goes a long way to retain good employees. And if you work with a very large team or have trouble fitting encouragement into the agenda, you can start a structured recognition program, such as an Employee of the Month award.

It is up to you, the leader, to give your employees a workplace conducive to growth and empowerment. But the hard work pays off. Giving your team the tools they need to become empowered ensures the success of the company as a whole.

Being Human as a Leader

It pays to care

There was a time in the not so distant past when a compassionate, humble and honest leader would be considered weak and doomed to fail. My, how times have changed. These days it is the human leaders who are most admired and emulated.

The monumental shift in the way traditional companies operate has been influenced in large part by the influx of Millennials, whose world view is slowly changing the definition of what it means to be an effective leader. This is the generation that wants to patronize and work for companies that care.

At the helm of such companies are human leaders who embrace conscious capitalism. This is a term used to describe organizations that take a holistic approach by considering employees, customers, investors, suppliers and the environment when doing business. This philosophy does not shun capitalism or profits, rather it enhances it by trying to bring everyone to the table.

Good leaders have always been creative, ambitious, confident and passionate. Great leaders encompass these traits and more, including compassion, honesty and patience. Human leaders view employees as part of a large family. Let’s face it – we spend more time at the office than we do with our own families, so it makes sense!

If that is not enough, human leadership is great for the bottom line. Eighty percent of people say they would be willing to pay more for a product if they knew it was created in a responsible manner, according to Conscious Company Media.

“The most conscious companies give more, and they get more in return,” writes author Tony Schwartz in Harvard Business Review. “The inescapable conclusion: it pays to care, widely and deeply.”

So how can you become a more human leader?

Effective communication is important. While constructive dialogue is great, leaders need to really listen to what employees say. There is a difference between hearing and listening. Listening means being actively present in the moment. Employees will value this because it makes him or her feel important.

Use your words wisely. There are many people who talk endlessly but say little. When this happens, you get tuned out. There is a reason why you are a leader, so try to impart your wisdom in a clear and concise manner.

Honesty really is the best policy. Communicate information when times are good and bad. Don’t try to hide anything about where the company stands because the truth will come out sooner or later. More importantly, people appreciate it when you are honest because they can better relate to you. This builds trust and means there are no surprises for employees.

Showing humility connects you to others. Great leaders do not need to be arrogant because their accomplishments speak for themselves. In fact, most human leaders would feel embarrassed by this type of behavior. Remember that even though you are a leader, teamwork and collaboration is what makes an organization flourish.

Trust your employees enough to delegate work. As a leader, it may be hard for you to let go of certain projects. However, resisting the urge to micromanage allows employees to take the spotlight. If mistakes are made, it gives employees a chance to learn and do better the next time. More importantly, it will demonstrate that you trust employees enough to handle large projects.

Finally, do not be afraid of the future. Things are moving at the speed of light and it is hard to keep up, but by not embracing change, your organization will be left behind. Encourage innovation and move forward with the times.

Is It Your Job to Motivate Others?

A colleague of mine spent all summer building a team with long-term temp employees. She thought things were going well. Then a big client project came along with tight deadlines. The project was challenging, but also an exciting new opportunity for the company. To her surprise, her team did not step up. They either pushed back, ignored their assignments or quit. She had no choice but to push through the client’s deadline, mostly by herself. She was devastated…and exhausted.

After the project was completed, she took some time to reflect on why her team had reacted that way. She considered herself a good motivator. Her team had always responded to her daily motivation. She had thought they were ready for any challenge.

That’s when she realized she had been carrying the motivation for her whole team.

Rather than helping them find their own sources of motivation, she had taken on the responsibility to be their daily motivator. Everything was dependent on her. She had become the source of energy for the entire team. Their daily contributions were an extension of her own enthusiasm, rather than their desire to do well.

When she needed them to really step up, they had nothing to draw from. They didn’t know how to find motivation from within. They had grown used to her carrying them along.

This is a common occurrence in leadership. As a leader, you have a deep well of passion and vision for what you are doing. That does not mean your team shares your passion. They might not be personally invested in your vision. The excitement and energy that you pour into your work does not translate to your team, especially when a challenge comes along.

In order for your team members to be fully on board, they need to have their own “why.” They need an internal source of motivation that speaks directly to them. You can’t make that happen for them. They have to find it, and they have to want it. If you spend your time trying to be their motivating force, you will burn out, and your team will not be engaged at the level you desire.

As a leader, the best approach you can take is twofold: First, create a motivating environment. Next, give your team the tools to discover what motivates them. This is a great team-building opportunity. When your team can come together and learn about what motivates each other, they will work more cohesively and energetically. Each person will learn how to become self-motivating. The team will help each other stay focused on their individual “why.”

This takes you out of the role of daily motivator. Instead, you will bring your creative ideas to set up the right team environment. Your team can take it from there. You can continue to oversee and encourage. When motivation seems to wane, think strategically about how to help your team refocus together.

The next time a challenging project comes around, you will see the difference. Each person will be working from an internal source of motivation. And your team will work smoothly together because they will know how to encourage each other in the right ways.

How to Become a Meeting Master (or Maven)

Meetings are testing grounds for leaders. This is where you can show your strengths and generate ideas. It can also be a time of boredom and frustration for meeting attendees. Fortunately, by following a few simple tips you can keep your meetings productive.

Here are some strategies to remember when running a meeting.

Have a Written Agenda

Meetings can feel unproductive when they get derailed. An attendee can bring up a related, but irrelevant topic and the discussion completely shifts gears. Now you’ve lost control of the room. Having a written agenda and sticking to it can fix this common meeting problem. Not only will you and attendees stay on track, you will also be able to make sure you get through every key point. You can also specify a certain number of minutes per topic. Doing so will keep your meeting running smoothly and keep your attendees interested throughout the meeting.  

Keep it Short

Let’s face it, no one wants to sit in on meetings for most of the day. Employees have other work tasks and, frankly, many consider meetings to be a tedious part of working life. To keep attendees engaged and happy throughout the meeting, keep it short. Keeping meetings under an hour is best for most topics. And once your specified time is up, let them go. Sticking to the agenda and ending the meeting at the specified time is a great way to show your attendees you respect their time.

Encourage Participation

Productive meetings take attendees’ viewpoints into consideration. People like to know their ideas are heard and allowing them the chance to do so is a great confidence building strategy. Encouraging participation also leads to better meeting outcomes. Attendees who have contributed their opinion are more confident in pursuing those goals once the meeting is over. It is important to be as inclusive as possible. If you notice there is someone who rarely speaks up in meetings, reach out to them beforehand and ask that they contribute their opinion. This way, they will have time to prepare.

Make an Action Plan

People can interpret the same conversation several different ways. The same holds true for meetings. While one attendee understands a certain task as having priority, another attendee might believe a different task is to be completed first. To minimize these types of misunderstandings, it is important to make an action plan and follow up. Make a list of key tasks and their priorities and send them out via email after the meeting has concluded.

Meetings don’t have to be inefficient. With a few preparations, you can run engaging and productive meetings that yield great results.

Making a Great Leader

Great leadership can be an invaluable tool that, when used correctly, can hone a group into a highly effective team. I recently asked my Facebook Community to describe a great leader in one word. Some of the terms that came up in the conversation were responsible, serving, motivating and inspirational. By using some of these examples we can find ways to improve our own leadership skills.

A great leader leads from the front.

A leader who is visible and doesn’t stay behind the scenes “pulling strings” inspires a team much more effectively. The leader is responsible and answers for the results (good or bad) of his or her team. Passing the buck will only lead to less motivation and poor outcomes.

A great leader always has the team’s back and provides comfort outside the comfort zone.

As a leader you want your team’s best shot every time. A team that knows their leader will always support and defend them when they work hard and do their best will continue to give great effort. Mistakes will be made. This is a fact of life. By using mistakes as an opportunity to improve rather than a reason for punishment, your team will strive for better performances each chance they get.

A great leader is empowering and listens.

Encouraging your team to brainstorm together and ask questions builds self-confidence.  The part that translates into better performance is a leader who is approachable and ready to consider these new ideas and listen to these questions. Team members that have the confidence to share new ideas and ask important questions are the ones that help the team improve.

This may sound like a leader needs to everywhere at once all the time. I know I’ve felt this way, and I’m sure you have too. The important thing is to understand where to be and when to be there. By being engaged with your team, you will understand and know when they need someone to lead the way and when they need someone to fall back on. Just make sure you stay ready for whatever the situation calls for!